On behalf of the Committee on Annual Meeting it is our pleasure to invite your ministry/organization to exhibit at the Texas Baptist Annual Meeting to be held at the Waco Convention Center.

The meeting dates are Sunday, November 12 – Tuesday, November 14, 2017. We have a goal of 2,500 church leaders, messengers and visitors for this meeting.

The theme for 2017 is Compelled.


Exhibitor Registration

Exhibit Space

Each 10 X 10 space includes a 6' table [covered & skirted] and 2 standard chairs.

  • This year space is limited to one booth per applicant until July 18th, allowing all applicants opportunity for space.
  • After July 18th, applicants that indicated a request for additional spaces will be considered and notified of availability.
  • Spaces are offered on a first come, first reserved basis.
  • Product sales are prohibited except in the MarketPlace area.
  • Space does not permit display vehicles this year.
  • Application Deadline is August 1.

Please note the new exhibit categories. Click here for category explanations.

Register

Only complete applications including full payment who meet application requirements will be considered. Complete and submit the exhibitor registration form online by August 1, 2017.

Qualifications and Guidelines

All Exhibitors must meet the qualifications and follow the guidelines. (Click here)

Confirmations

Confirmations will be sent out via email no later than September to main email contact on application. If your application is declined, application fee will be voided and returned promptly.

Shipping / Cost

Shipping of exhibit and display materials is the responsibility of the exhibitor. Shipping may be arranged with Superior Expo Services. Refer to the form included in your decorator package with shipping instructions. Exhibit materials sent directly to the convention center will be denied.

Exhibitor Set Up

Saturday, November 11, 1:00 pm - 5:00 pm
Sunday, November 12, 8:00am - 2:00pm

The loading dock is available during times indicated only. No dock access is available otherwise.  Dock time is come and go, however, if you prefer to schedule a specific time contact annualmeeting@texasbaptists.org

Exhibit Hours

Sunday, November 12th from 4:00 pm - 6:00 pm
Monday, November 13th from 8:00 am - 5:30 pm
Tuesday, November 14th from 8:00 am - 11:00 am

Teardown

Tuesday, November 14th at 11:00 am. All Exhibitors must be cleared out by 12:30 pm.

Decorator Package

Around the middle of September, you will receive a packet from SES containing details to order booth carpet, additional tables, chairs, electrical, etc. Direct all questions regarding these services to Nicole at (972) 271-7444 or .

Booth numbers will be issued at exhibitor check-in when you arrive at the Convention Center.

Material Preparation

Anticipating 2,500 messengers and visitors, we recommend that you not print more than 60% or 1,500 pieces as giveaways for your exhibit.

Parking

Parking is available at the Waco Convention Center. For parking options please refer to the Waco Convention Center website.

Food & Drink Items

Adherence to the bite-sized food and two-ounce or less beverage policy must be followed. Prior written approval is required and must be coordinated through the Annual Meeting event team.

Hanging Banners

Hanging banners are not allowed.

No balloons, hay, confetti, glitter, sand, simulated snow types of material and like items are permitted per convention center policy. Additionally, adhesive-backed decals may not be given away or utilized.

We are here to serve you. Feel free to contact us if you have any questions. Please continue checking the website for updated event information. We look forward to your participation this year!

If you have questions/comments, please email .