Terms and Conditions

On behalf of the Committee on Annual Meeting, it is our pleasure to invite your ministry/organization to exhibit at the Texas Baptist Annual Meeting to be held at the Arlington Convention Center located at 1200 Ballpark Way, Arlington, Texas 76011. The meeting dates are Sunday – Tuesday, July 29-31, 2018. We have a goal of 3,000 church leaders, messengers and visitors for this meeting. The theme for 2018 is Family Gathering.

  • EXHIBIT SPACE: Each 10 x 10 space includes a 6’ table [covered & skirted] and 2 standard chairs.
  • This year space is limited to TWO (2) spaces per applicant until April 16th, allowing all applicants opportunity for space.
  • After April 16th, applicants that indicated a request for additional spaces will be considered and notified of available space.
  • Spaces are offered on a first come, first reserved basis.
  • PRODUCT SALES ARE PROHIBITED except in the Marketplace area.
  • Application Deadline is April 30th.

Please note exhibit categories.

  • REGISTER: Only complete applications including full payment who meet application requirements will be considered.   Complete and submit the exhibitor registration form online by April 30th at http://texasbaptists.org/events/family-gathering-2018.

  • INTERNAL Exhibitors - BGCT Institutions/Organizations/Universities

  • NON- PROFIT Exhibitors - Organizations that provide ministry-related services not governed by and/or under the operating authority of the BGCT. Must be able to provide a copy of your 501(c)3.

  • MARKET PLACE Exhibitors- All other organizations including all for-profit companies. Additionally, any exhibitor who engages in a sales function in their exhibit space will be assigned to this category.

  • DECORATOR PACKAGE: Around the middle of May, you’ll receive a packet from SES containing details to order booth carpet, additional tables, chairs, electrical, etc. Direct ALL questions regarding these services to 972-271-7444 or service@superior-expo.com. Booth numbers will be issued at exhibitor check-in when you arrive at the Convention Center. Booth numbers are not required to complete and/or to purchase  booth products from the decorator.

  • MATERIAL PREPARATION: Anticipating 3,000 messengers and visitors, we recommend that you not print more than 60% or 1,800 pieces as give-aways for your exhibit.

  • PARKING: Convention Center vendor/exhibitor parking is $5 per car, with daily in/out privileges. They accept most major credit cards, as well as cash.

  • FOOD/DRINK ITEMS: Product samples (including serving coffee) are permitted on the show floor only if the item is a sample product of the exhibitor. Written permission must be obtained 30 days prior to the event by completing a Temporary Food Establishment Permit from the City of Arlington Health Department. This permit must be displayed in your booth or at the show management information desk during the entire event period. The permit is obtained directly from the City of Arlington. For more information please call 817-459-6502 or visit www.arlington-tx.gov/cdp/environmental-health/health-permits/.

  • No balloons, hay, confetti, glitter, sand, simulated snow types of material, and like items are permitted per Convention Center policy.  Additionally, adhesive-backed decals may not be given away or utilized. HANGING BANNERS are not allowed.

We are here to serve you. Feel free to contact us if you have any questions. Thank you! We look forward to your participation this year!